INSTRUCTIONS FOR THE DAILY TIME ANALYSIS
MGMT 481: Strategic Management
Fall Semester 2010
1. Make 14 copies of the time study worksheet. Enter
the data and list the goals for the day in terms of
results, not activities (i.e., Read three
chapters in accounting versus studied accounting. Include the agenda in the time allocated for a sales meeting, not just the
meeting itself.)
2. Record all significant activities in terms of
results during each fifteen minute period. Do not wait until noon or the
end of the day or the major benefit will be
lost. Record sleep time as well. You will be responsible for 336
total hours.
3. Answer the following questions immediately after the completion of the daily time log or at least make daily notes to use for your overall analysis.
QUESTIONS FOR OVERALL ANALYSIS
1. Introduction - (One page or less) - tell me about
yourself and the time period of your study to make what follows (your analysis) more clear to reader.
2. Did setting daily goals and times for completion
improve my effectiveness? If so, why? If
not, why not?
3. What was the longest period of time without
interruption besides sleep?
4. In order of importance, which interruptions were
most costly?
5. What can be
done to eliminate or control interruptions?
For example:
Which telephone calls were unnecessary?
Which telephone calls could have been shorter or more effective?
Which visits were unnecessary?
Which visits could have been shorter or more effective?
6. How much time was spent in meetings? How much was
necessary? How could more have been accomplished
in less time?
7. Did I tend to record "activities" or
"results"?
8. How many of my daily goals contributed directly to
my long- range objectives?
9. Did a "self-correcting" tendency appear
as I recorded my actions?
10. What two or three steps could I now take to improve my
effectiveness? What did you learn in the course of performing this analysis?
11. (For overall analysis.) How is this two-week
period for which you logged your time atypical?
Consider Questions 1-10 for your overall analysis. Analyze your overall results with and without
sleep time. Use Lotus (or any other means to present your results categories. What did you learn? Support your contentions with evidence from your time study
data. Did the fact you were doing the time study bias (affect) your behavior?
TIME CATEGORIES
Make up relevant time categories that you need. Try to avoid the category "Other." If "Other" is a percentage greater than 10% of your total time, try to make it smaller. Make up your own relevant categories.
EXAMPLES OF CATEGORIES
|
Routine Work |
________ |
Necessary Routine
Work |
_________ |
|
|
_________ |
Meals and Dishes |
_________ |
|
Personal
Entertainment |
_________ |
Watch Television |
_________ |
|
Travel-in-Transit |
_________ |
Work Alone/Current
Activity |
_________ |
|
Worked Alone/Forward
Planning |
_________ |
Meetings and Conferences |
_________ |
|
Special Situations &
Assignments |
_________ |
|
_________ |
|
Monday/Sunday Night
Football |
_________ |
Business Entertainment |
_________ |
|
Exercise |
_________ |
Non-Contributive (FS-Fault of Self) |
_________ |
|
Personal Hygiene |
_________ |
Non-Contributive
(FO-Fault of Others) |
_________ |
|
Sleep |
_________ |
Personal Development |
_________ |
|
Meals/Dating |
_________ |
Time with Family |
_________ |
|
Class time |
_________ |
Church |
_________ |
|
Tutor Children |
_________ |
Shop for
Necessities |
_________ |
|
Shop for Christmas
Gifts |
_________ |
Deer Hunting |
_________ |
|
Work on Car |
_________ |
Shovel Snow |
_________ |
|
Baby-sit |
_________ |
Study Notes for
Class |
_________ |
|
Work for Instructors |
_________ |
Leisure Time with
Family |
_________ |
|
Computer Time
(on-line) |
_________ |
Computer Time
(programming) |
_________ |
|
Meetings for
Classes |
_________ |
Telephone Time (for
class) |
_________ |
|
Telephone Time
(leisure) |
_________ |
Coffee/Tea Break |
_________ |